By-Laws

By-Laws of the ACBL Mid-Atlantic Bridge Conference, Inc. Page #1 Adopted September, 1995, Effective January 1, 1966, Amended May 26, 1996, April 17, 1999, April 17, 2004, February 13, 2010, and November 16, 2013.

ACBL MID-ATLANTIC BRIDGE CONFERENCE, INC. – By-Laws

ARTICLE I – NAME
The name of the organization is the Mid-Atlantic Bridge Conference, Inc. (MABC). It is a voluntary, cooperative endeavor between District #6 and District #7 of the American Contract Bridge League (ACBL). District 6 consists of Virginia, Washington, D.C., and most of Maryland. District 7 consists of North Carolina, South Carolina, Georgia, and eastern Tennessee.

ARTICLE II – OBJECTIVES
1. To cooperate with and assist the ACBL in the promotion and conduct of Bridge Tournaments within Districts 6 and 7.

2. To help coordinate tournament schedules within Districts 6 and 7 and adjacent Districts.

3. To seek concerted action on all matters affecting Districts 6 and 7, by consultation with and recommendations to the District Representatives on the ACBL Board of Directors.

4. To promote the highest standards of conduct and ethics for participants in tournaments and to take all appropriate steps necessary to that purpose.

5. To conduct the Regionals allocated to Districts 6 and 7 and decide when and where they will be held.

6. To perform such other functions as may promote the best interests of Duplicate Bridge.

ARTICLE III – MEMBERSHIP
The membership of the MABC shall consist of ACBL members of District 6 and District 7.

ARTICLE IV – BOARD OF DIRECTORS
7. The Board of Directors shall be the governing body of the Conference.

8. The Board of Directors shall comprise:

a. The officers of the MABC (President, Vice-President, Secretary, Treasurer, Immediate Past-President); The Presidents of District 6 and District 7;

b. The District 6 and District 7 members of the ACBL Board of Directors;

c. The 1st and 2nd Alternates to the ABCL Board of Directors in each
District;

d. The ACBL Board of Governors members in each District.

e. Ten members at large from each District.

The policy of selection shall be By-Laws of the ACBL Mid-Atlantic Bridge Conference, Inc. Page #1 Adopted September, 1995, Effective January 1, 1966, Amended May 26, 1996, April 17, 1999, April 17, 2004, February 13, 2010, and November 16, 2013. decided by each District. Each of these shall be appointed or elected by his/her District for a term of office of one year beginning on January 1st at 8:00 p.m. or at the conclusion of any MABC regional in progress at that time, whichever is later.

1. No individual may cast more than one vote even if that person holds dual
positions.

2. Unless included in paragraph 2 above, the following shall be Non-Voting ExOfficio
members of the Board:

a. Past MABC presidents;
b. Regional Tournament Chairmen;
c. District Tournament Coordinators;
d. Chief Director and members of his staff;
e. Presidents of Units in Districts 6 and 7.

ARTICLE V – MEETINGS OF THE BOARD OF DIRECTORS
1. At the annual meeting, the person who will serve as MABC president will, with
the advice and approval of the Board of Directors, designate the tournaments at which
the Board will meet during his term of office.

1A. The Board may also meet by means of email, whenever a motion is put forth with
a request for immediate consideration.
For a vote on a motion to be valid, the following requirements must be achieved:
(a) The motion must be sent to all voting and ex-officio members of the board
(the Secretary shall maintain a list of all ex-officio members) at least fifteen (15) days
prior to the scheduled close of voting and shall post it on the MABC website. No day of
an NABC tournament shall count as one of the required 15 days. The closing date for
voting will be sent out with the motion.
(b) There must be an open online discussion of the motion. In compliance
with Article V, paragraph 3, the discussion must be open to all MABC members.
(c) No voting may occur more than five (5) days prior to the close of voting to
allow time for discussion prior to voting.
(d) All votes will be recorded and a list of the votes shall be maintained by the
Secretary with the minutes.

2. An Annual Meeting will be held no earlier than July 1st and no later than By-Laws of the ACBL Mid-Atlantic Bridge Conference, Inc. Page #1 Adopted September, 1995, Effective January 1, 1966, Amended May 26, 1996, April 17, 1999, April 17, 2004, February 13, 2010, and November 16, 2013. December 31st. At the Annual Meeting in evennumbered years, officers will be elected. Annual Meetings in even-numbered years will be held no later than November 30th. The Annual Meeting will alternate between Districts at a tournament to be determined at least three months in advance, until the year 2007. Beginning in 2007, the Annual Meetings shall be held for two consecutive years in one District, followed by two
consecutive years in the other District. The decision at which tournament to hold the
Annual Meeting shall be made by the Executive Committee.

3. All MABC meetings, except for executive sessions, shall be open to ACBL
members of Districts 6 and 7, other persons having business before the Board, and
invited guests.

4. A quorum shall consist of at least thirteen voting Directors of which at least five
shall be Directors residing in each District.

5. Robert’s Rules of Order will govern all meetings.

ARTICLE VI – POWER OF BOARD OF DIRECTORS
The Board of Directors as the governing body of the Conference shall:

4. Elect the officers of the MABC.

5. Manage, conduct, supervise and control the activities of the Conference including

(a) the regulation of Regional Tournaments conducted by the Conference and
(b) selection of Regional Tournament sites.
6. Acquire, hold, administer, maintain and dispose of all properties of the
Conference and cause all receipts and disbursements of the Conference to be
reviewed.

7. Establish all standing and special committees and delegate authority to said
committees.

8. Do such other things as may be necessary to accomplish the objectives of the
MABC.

ARTICLE VII – ELECTION OF OFFICERS
9. The officers shall be a President, a Vice-President, a Secretary, and a
Treasurer. Each of these officers shall be elected for a term of two years (or until their
successors shall be elected) at the Annual Meeting of the Board of Directors in even numbered years. A term for those officers properly elected shall commence on
January 1st at 8:00 p.m. or at the conclusion of any MABC regional in progress at that By-Laws of the ACBL Mid-Atlantic Bridge Conference, Inc. Page #1 Adopted September, 1995, Effective January 1, 1966, Amended May 26, 1996, April 17, 1999, April 17, 2004, February 13, 2010, and November 16, 2013. time, whichever is later.

10. To be eligible to serve as President of the MABC, an individual must have
served on the MABC Board of Directors as a voting member the year prior to the
commencement of the term for which he or she seeks election. Nominations for each
of the offices will be made by a Nominating Committee or by petition signed by at
least three Directors. Such a petition must be presented to the Secretary no
later than forty-eight hours before the Annual Meeting. A majority of the votes is
necessary for election and, if no majority exists on the first ballot, the names of
the two candidates having the most votes, or any tied with them, will be placed
on the second ballot. The current President will vote only in the case of a tie, and
only if his/her vote would provide a majority of votes to one of the candidates.

3. The office of President shall be rotated between Districts 6 and 7. The President
may not be elected for two consecutive terms.

4. The President and Vice-President shall be members of separate Districts.

5. Should the office of Vice-President, Secretary or Treasurer become vacant for
any reason, the Executive Committee will appoint a replacement to serve the
remainder of the term of office. To comply with the provisions of Article VII, Paragraph

4, any person selected by the Executive Committee for the office of Vice President
must reside in a separate District from the President.

ARTICLE VIII – DUTIES OF OFFICERS
6. The President shall preside at all meetings of the Board of Directors. He/she
shall appoint, and shall be a member of, all standing and special committees. The
President shall have such other duties as are prescribed by the Board of Directors or
as are incidental to that office.

7. The Vice-President shall be Acting President in the event of the temporary
absence or incapacity of the President, shall become President if that office becomes
vacant for any reason, and shall have such other duties as may be assigned to the
Vice-President by the President or by the Board of Directors.

8. The Secretary shall record and transcribe the Minutes of all meetings of the
Board of Directors including those conducted by email and of the Executive Committee,
and shall assist the President in handling correspondence or other matters as
requested by him/her.

The Secretary shall see that minutes and notices of all meetings of the Board of Directors are timely sent to all member Units. By-Laws of the ACBL Mid-Atlantic Bridge Conference, Inc. Page #1 Adopted September, 1995, Effective January 1, 1966, Amended May 26, 1996, April 17, 1999, April 17, 2004, February 13, 2010, and November 16, 2013.

4. The Treasurer (or his/her designee) shall:

a. Have custody of all MABC funds and securities;
b. Keep full and accurate accounts of receipts and disbursements of said funds in the books of the MABC;
c. Deposit all moneys and other valuable effects in such depositories as may be designated or approved by the Board of Directors;
d. Sign all checks or demands for money for the MABC. In the absence or unavailability of the Treasurer, the VicePresident or the member of the ACBL Board of Directors from either District 6 or District 7 is authorized to sign checks;
e. Receive and disburse the funds of the MABC;
f. Render to the Directors at the Annual Meeting and in addition, whenever they shall require it, an account of all transactions as Treasurer, and of the financial condition of the MABC.
g. As required by the Board of Directors, shall obtain for the MABC a bond, if practical, in such terms and such surety as shall be satisfactory to the Board. The expense of such bond shall be borne by the MABC.

ARTICLE IX – THE EXECUTIVE COMMITTEE
9. There shall be established an Executive Committee of the MABC which shall comprise the immediate Past President, President, Vice-President, Secretary and Treasurer of the MABC, the members of the ACBL Board of Directors representing District 6 and District 7, and the Presidents of District 6 and District 7.

10. The Executive Committee shall act on matters of urgency between meetings or on sensitive matters. The Executive Committee will report any actions taken at the next regular meeting of the Board of Directors.

11. An affirmative vote of five members shall be required for any action of the Executive Committee. Best efforts will be made to include all members of the Executive Committee for any action.

ARTICLE X – FINANCE COMMITTEE
12. The Finance Committee shall consist of the President, Vice President, Treasurer of the MABC and the District 6 and District 7 Presidents. In addition, the President shall appoint additional members as he/she deems proper.

2. The Finance Committee shall have the following responsibilities and authority:
a. Review and approve all Regional Tournament reports of operations. By-Laws of the ACBL Mid-Atlantic Bridge Conference, Inc. Page #1 Adopted September, 1995, Effective January 1, 1966, Amended May 26, 1996, April 17, 1999, April 17, 2004, February 13, 2010,
and November 16, 2013.
b. Determine which expenses incurred in the operation of Regional Tournaments are the obligation of the Host Unit, and which are the obligation of the MABC.
c. Review the annual financial report and recommend allocation of profits to the Board of Directors.
d. Recommend financial policies to the Board of Directors.

ARTICLE XI – FISCAL YEAR
The fiscal year of the MABC shall be 1 July through 30 June.

ARTICLE XII – REMOVAL OF OFFICERS
13. At any regularly scheduled meeting of the Board of Directors, any of the elected officers of the MABC may be removed. Since a vote by email is not a regularly scheduled meeting, such a meeting may not be used to remove an officer. Notice with reasons must be given to all members of the Board of Directors thirty days prior to the meeting that the matter of the removal of an officer or officers will be considered. Any five members of the Executive Committee can request that such notice be given.

14. An affirmative vote of two-thirds of those voting (either in person or by proxy) is
required to pass any motion for removal of an officer.

ARTICLE XIII – AMENDMENT OF THE BY-LAWS
Amendment of the By-Laws of the MABC may be proposed at any regularly scheduled meeting of the Board of Directors. Each District and all voting members of the Board of Directors must then be notified of the proposed amendment(s) in writing at least sixty days prior to consideration at a subsequent meeting of the Board, and the By-Laws may be altered or added to upon the favorable vote of two-thirds of the Board present and voting.

ARTICLE XIV – PROXIES
Proxy ballots may be cast for the election or removal of officers, at a meeting of the Board of Directors, by Directors unable to attend the meeting. Each proxy submitted must be in writing. Said proxy may: (a) direct the manner in which a vote shall be cast or (b) grant to a specified member of the MABC Board of Directors in attendance a discretionary power to cast the vote.